The U.S. Rotary Club & District Liability Insurance Program ("U.S. Club Program") provides all U.S. Rotary clubs and districts and Rotaract clubs with commercial general liability insurance and directors & officers/employment practices liability insurance, subject to policy terms and conditions. Click here to visit the information page at Rotary.org.
Emails are sent periodically sent to Club Officers and Officers-elect about the insurance program including coverage, exclusions and rates.
Liquor: The U.S. Club Program provides liquor liability insurance for bodily injury or property damage to a third party arising out of selling or serving alcoholic beverages. If a liquor license is required, your Rotary club must obtain the liquor license before your event in order to maintain liquor liability insurance. Apply early with your local government, as this allows time for review, as well as the possibility that your application could require revision.
Vendors: If your Rotary club hires a vendor for an event, make sure there is a written contract between your Rotary club and the vendor explaining the duties and responsibilities of each party. The written contract should transfer responsibility for bodily injury or property damage to the party best positioned to prevent the loss (e.g., a caterer should be held responsible for bodily injury or property damage arising out of its equipment or the food it prepared). Also, the written contract should include a provision requiring the vendor to maintain commercial general liability insurance and provide a certificate of insurance to your Rotary club. Before signing the written contract, please review it thoroughly and remember the terms and conditions are negotiable.
Volunteers: If your Rotary club engages volunteers for events, make sure that your Rotary club provides them adequate training and appropriate equipment (e.g., reflective vests if picking up litter along a busy road or highway). Members and volunteers are expected to carry their own health insurance, as the U.S. Club Program does not provide accident insurance for persons injured while working on behalf of your Rotary club. A licensed insurance professional can assist with purchasing accident insurance.
Waiver and Release Agreement: When registering participants or volunteers for events such as car shows, parades, 5K's, and other events, require that they sign a waiver and release agreement, commonly referred to as a waiver. Participation should be contingent upon signing your waiver, as this helps protect your Rotary club if a participant or volunteer is injured or their personal property is damaged. Your waiver should inform participants and volunteers of the risks associated with your event, and should release from liability your Rotary club, your Rotary club foundation, and any other party involved in organizing it. A legal professional can assist with drafting your waiver and a sample waiver is available for reference on the U.S. Rotary Insurance Portal.
Please see Loss Prevention Strategies on the U.S. Rotary Insurance Portal for further information about the above items, as well as other recommendations. The website, username, and password are below:
Website: rotary.hylant.com
Username: rotary@hylant.com
Password: [removed from this page – requires logon to ClubRunner - click here for the password protected document]; Presidents and Presidents-elect can also refer to the email received from Rotary International announcing this change
The U.S. Rotary Insurance Portal is only for U.S. Rotary club and district and Rotaract club use. Please feel free to share the website, username, and password with others in your club or district, but do not post them anywhere, as this is the exclusive source for all of the U.S. Club Program's documents, forms, and other materials.
Regards,
Risk Management
Liquor: The U.S. Club Program provides liquor liability insurance for bodily injury or property damage to a third party arising out of selling or serving alcoholic beverages. If a liquor license is required, your Rotary club must obtain the liquor license before your event in order to maintain liquor liability insurance. Apply early with your local government, as this allows time for review, as well as the possibility that your application could require revision.
Vendors: If your Rotary club hires a vendor for an event, make sure there is a written contract between your Rotary club and the vendor explaining the duties and responsibilities of each party. The written contract should transfer responsibility for bodily injury or property damage to the party best positioned to prevent the loss (e.g., a caterer should be held responsible for bodily injury or property damage arising out of its equipment or the food it prepared). Also, the written contract should include a provision requiring the vendor to maintain commercial general liability insurance and provide a certificate of insurance to your Rotary club. Before signing the written contract, please review it thoroughly and remember the terms and conditions are negotiable.
Volunteers: If your Rotary club engages volunteers for events, make sure that your Rotary club provides them adequate training and appropriate equipment (e.g., reflective vests if picking up litter along a busy road or highway). Members and volunteers are expected to carry their own health insurance, as the U.S. Club Program does not provide accident insurance for persons injured while working on behalf of your Rotary club. A licensed insurance professional can assist with purchasing accident insurance.
Waiver and Release Agreement: When registering participants or volunteers for events such as car shows, parades, 5K's, and other events, require that they sign a waiver and release agreement, commonly referred to as a waiver. Participation should be contingent upon signing your waiver, as this helps protect your Rotary club if a participant or volunteer is injured or their personal property is damaged. Your waiver should inform participants and volunteers of the risks associated with your event, and should release from liability your Rotary club, your Rotary club foundation, and any other party involved in organizing it. A legal professional can assist with drafting your waiver and a sample waiver is available for reference on the U.S. Rotary Insurance Portal.
Please see Loss Prevention Strategies on the U.S. Rotary Insurance Portal for further information about the above items, as well as other recommendations. The website, username, and password are below:
Website: rotary.hylant.com
Username: rotary@hylant.com
Password: [removed from this page – requires logon to ClubRunner - click here for the password protected document]; Presidents and Presidents-elect can also refer to the email received from Rotary International announcing this change
The U.S. Rotary Insurance Portal is only for U.S. Rotary club and district and Rotaract club use. Please feel free to share the website, username, and password with others in your club or district, but do not post them anywhere, as this is the exclusive source for all of the U.S. Club Program's documents, forms, and other materials.
Regards,
Risk Management
Insurance Broker | Risk Management | |||||||
The Hylant Group | Julita Brzozowska, Risk Manager | Carol Dietz, Risk Management Senior Specialist | Jacob Kolar, Insurance & Risk Management Analyst | Ann Berdahl, Claims & Insurance Manager | ||||
1-419-259-2710 | 1-847-424-5394 | 1-847-424-5245 | 1-847-866-3138 | 1-847-866-3125 | ||||
rotary@hylant.com | insurance@rotary.org | claims@rotary.org | ||||||